WMRT Communication Protocol

Parent and Athlete Expectations

To streamline the process of getting information to the team and provide guidance for communication with coaches, athletes and parents should be aware of the following protocols.

Communication from Coaches

• Head Coach/Program Director will send out weekly updates (usually Wednesdays) with information for the coming week concerning training and/or racing. These communications may be for all age groups early in the season, but will become age group specific once the season is in full swing. 

• All coaches will communicate with parents and athletes through a WhatsApp group created specifically for each age group U8-U18/21. This will provide realtime details about changes to the day’s training schedule or racing plans. Parents may respond to the WhatsApp messages with necessary information concerning athletes, training and racing. Each age level coach will be part of the WhatsApp group. 

Age Group Expectations

• U8-U12: Parents only. No athletes should be part of these WhatsApp groups.

• U-14: All parents and athletes are optional. Although parents should teach their kids proper communication with coaches and parents in this group. This is not for “social media” type interactions.

• U16 - U18/21: All athletes with a phone should be part of these groups. Parents may be part of these groups as well.

**WMRT reserves the right to remove any parents and athletes from the WhatsApp groups for improper use of the app and communications platform. This includes, but is not limited to, harassment towards coaches, athletes and parents. Improper language or content shared with the group, or privately with other members in the group.**